Processing, maintaining & filing of all the club yearly working records,

i.e…..Minutes, Agenda’s, AGM, membership listings, in & out mail correspondence, new memberships & GFAA association  paper work

1) Keep 100% accurate up to date Membership listing, enter new members that come to hand and change members personal details when required and pass details on to the Treasurer and other as required.

2) Pick up all Mail at least ones a Week from clubs Post Office Box 95 Stepney. Post Office NOT to be changed for your personal Convenience, as this is our establish Address and must remain so! Members and all club correspondences send to it.

3) Process all incoming and outgoing Mail and distribute to Office Bearers as required as soon as possible by e- mailing or personally hand delivering.

4) Send out new Member packs to new Members. Which should include the Following:- a Membership Card, a copy of the latest club Year Book Magazine, a GFAA Year book if possible and a club welcome letter signed by the Secretary and sent, if possible in the next day or so after being accepting. (Organize at that committee meeting or before if possible, to produce a Membership Card for the new Member to be Collect  or posted at that Committee meeting or thereafter.)

5) Send out Membership Cards once members have paid their membership fees in full and check that all details are  correct, to be sent out when Possible with other correspondence, to save on Post costs.

 6) Produce an agenda for upcoming committee meetings and AGM, send to all committee members every month, at least 24hr before the commencement of that Committee Meeting.

7) Send out all Invitation and any other paper work as required, Package and address Pointer newsletters, for distribution, take to Post Office and pay for Postage by either organise a club Cheque or you pay for it     (keep any and all receipt for reimbursed from Treasurer.)7) Sed out all Invitation and any other paper work as required, Package and address Pointer newsletters, for distribution, take to Post Office and pay for Postage by either organise a club Cheque or you pay for it (keep any and all receipt for reimbursed from Treasurer.)

8) Prepare Name Labels of Members Post outs of Letters, Pointer Magazine, Advertisers and Sponsors etc.

9) Around the end of May Treasurer will send out renewing of membership fee Invoices to all members,  as they come in ,mark them off as paid on your up dated membership list on your Computer.(Colour Coded so you can see who has paid)

10) Update every year all Club Assets (Current List in Clubs Safe)

11) Maintain Club accounts acceptable to the Auditor and the committee.

12 ) Pass on to Treasurer details for Invoicing for Advertising and sponsorship